InPress Porter Novelli (“We”) is an In Press Group company offering communication and public relations services, connecting its clients with journalists, influencers and other significant players in various areas of the economy. This involves processing a wide variety of publicly available personal data regarding this type of contact and the businesses in which these people work. We value the privacy and protect the personal data of everyone we work with. This Privacy Notice is intended to provide a transparent explanation of the way we use the personal data of journalists, influencers and other stakeholders.
If you are a journalist, we may process some of your personal data to send briefings, releases and other content from our clients that is relevant to you, within the scope of your professional interests.
We process your data not only to contact you, but also to ensure the content you receive is relevant to the topics and areas you work with, reflects your interests as a journalist in having direct access to certain information and our clients’ interests in disclosing such material.
We may process your personal data to invite you on press trips, in which case we may collect some of your personal data and that of anyone associated with you who joins such trips.
Personal data is any personal information that can be used to identify a person based on that information alone or in conjunction with other types of information.
We may use the following data from you for the reasons stated above:
Personal Data Used
Purpose
Name, business telephone number, email address, the outlet you work for, job or position, area of interest, social media information, home address, position on certain brands, ID card number, CPF number and, if you have published them, data on your sexual orientation.
To send briefings, releases and/or (physical or digital) press kits, even invites, position mapping and obtain your views of various InPress Porter Novelli brands and clients.
Name, telephone number, email address, the outlet you work for, job or position, area of interest, social media information, home address, positioning on certain brands, ID card number, CPF number, your position on certain brands, passport number, date of birth and any languages you speak fluently. Data such as your height, weight and shoe size may also be collected if we decide to offer gifts that require this information.
To invite you on trips with clients (press trips to promote a given product, place or experience) and should you accept, this data will assist in arranging the trip, transportation, accommodation and related services.
Your name, the media outlet you work for, general contact information (business telephone number and/or email address) and your public opinions and positions.
Monitor relevant issues being discussed in the media.
InPress Porter Novelli may obtain your personal data from the following sources:
Third-party tools: We may obtain your personal data using specialized tools such as I-Max, Stilingue, Comunique-se.
Websites and social media: We may obtain your data from the websites operated by the media outlets you work for or, if you have made that information publicly available, your social media accounts.
Direct contact: We may have obtained your personal details by contacting your directly via one of our employees, at events or during similar opportunities.
If you are an influencer, we may process some of your personal data to send gifts, press kits and other material relevant to your interests and area of expertise, or to contact you to establish or facilitate commercial partnerships between you and one of our clients.
We process your data not only to contact you, but also to ensure the content you receive is relevant to the topics and areas you work with, reflects your interests as an influencer in receiving material from different brands.
We may process your personal data to invite you on press trips, in which case we may collect some of your personal data and that of anyone associated with you who joins such trips.
Personal data is any personal information that can be used to identify a person based on that information alone or in conjunction with other types of information.
We may use the following data from you for the reasons stated above:
Personal Data Used
Purpose
Name, telephone number, email address, area of interest, social media information, home address, position on certain brands, ID card number, CPF number.
If you have published information in a content production context, we may also collect your: sexual orientation, ethnicity, health details and political opinions.
To send material from InPress Porter Novelli clients, including gifts, (physical or digital) materials and/or kits, invitations to promotional events for brands owned by InPress Porter Novelli clients, position mapping and views on various InPress Porter Novelli brands and clients or to set up commercial partnerships between you and InPress Porter Novelli clients.
Name, telephone number, email address, the outlet you work for, job or position, area of interest, social media information, home address, ID card number, CPF number, your position on certain brands, passport number, date of birth and any languages you speak fluently. The ages of any children you may have.
Data such as your height, weight and shoe size may also be collected if we decide to offer gifts that require this information.
To invite you on trips with clients (press trips to promote a given product, place or experience) and should you accept, this data will assist in arranging the trip, transportation, accommodation and related services.
Data from influencers’ children is only processed with parental consent and for the purpose of sending toys or for specific actions/campaigns.
The names and ages of any children in your care.
To send the children toys when you are involved in child-oriented initiatives.
This data will only be processed with consent from a parent or guardian.
InPress Porter Novelli may obtain your personal data from the following sources:
Third-party tools: We may obtain your personal data using specialized tools such as I-Max, Stilingue, Comunique-se.
Social Media: We may obtain your data from your social media accounts, if you have made that information publicly available.
Direct contact: We may have obtained your personal details by contacting your directly via one of our employees, at events or during similar opportunities.
When we provide training, we use the participant’s name, photo, job and company department, email and telephone number, social media, prior interviews and experiences and matiers addressed. These data are used to customize training, identify strengths, areas where the participant’s communication could improve and to send reports, videos and other documentation the participant can use to assess the results.
InPress Porter Novelli receives this information from the communications area at the participant’s company, if it is a InPress Porter Novelli client, directly from the participant or from news or social media websites.
Under the General Data Protection Act, you have a number of rights over your personal data. InPress Porter Novelli believes the following rights are particularly relevant to its data processing activities:
Confirming your Personal Data has been Processed: You are entitled to ask whether InPress Porter Novelli processes your personal data.
Access: You are entitled to request a copy of all your personal data being processed by InPress Porter Novelli .
Amending Incomplete, Inaccurate or Obsolete Data: Once you are aware of the data InPress Porter Novelli processes, you can then amend, supplement or update it.
Anonymizing, blocking or excluding Personal Data: This means you can ask us to anonymize, block or delete any of your Personal Data on a InPress Porter Novelli database. Provided this is a lawful request, your data will be anonymized, blocked or deleted on request, unless InPress Porter Novelli is obliged to retain your data for any legitimate reason, for instance, if it is legally obliged to do so or to protect InPress Porter Novelli ’s or third-party rights.
If you file a request to enforce any of your rights under the General Data Protection Act, you may have to provide InPress Porter Novelli with information so we can verify your identity, speed up our response to your request and/or guarantee data security.
Data processing is, in this case, intended to determine whether the applicant’s details match those of the user whose information they are asking us to disclose or delete. We do this to stop third parties obtaining access to personal data from our website’s users and to avoid these third parties from gaining unauthorized access to data processing activities that do not concern them. We will respond to most request within 30 days. A response may take 60 days in especially complex or large requests. In this case, the data subject will be notified and kept up-to-date on the progress of their ticket.
If you have any questions, please email lgpd@grupoinpress.com.br
“Cookies” are identityfiers that are transferred to a browser or device to tell the system administrator how and when pages and other resources are accessed, as well as how many people accessed them and from what device.
“Tags” are the generic name for code snippets that can collect user data from a website and allow us to use features such as images and videos, as well as cookies.
When a user browses the system, cookies are injected into the browser and automatically collect certain personal data to support:
System operations (strictly necessary cookies);
System performance and functionality cookies;
and obtain aggregate visitor information;
System users may choose to deactivate cookies using their browser setings or by installing a plugin, however, certain areas of the site may not work properly without cookies enabled.
We do not share with our clients any of the information we collect about you for the purposes described above. We only share the minimum amount of information we need to collect for the reasons described above and we take a number of steps to ensure your personal data is not misused by our clients. Our clients are contractually obliged not to use any shared data other than for its intended use and are liable for any violation of your data protection or privacy rights.
The personal data InPress Porter Novelli processes will only be stored necessary for its intended use and to comply with legal, judicial, contractual or accountability obligations or to respond to requests from the competent authorities.
Unless we are required to retain it because, for instance, we are under a legal obligation to do so or require the data to protect InPress Porter Novelli ’s rights, all collected data will be deleted from our servers when it is no longer required or relevant to our service offerings.
When determining how long to retain your data, we take into account the amount, type and sensitivity of your personal data, the potential risk of harm from unauthorized use or disclosure, the reason why we processed your personal data and whether we can achieve the same results by other means, as well as any legal requirements.
InPress Porter Novelli takes all possible technical and organizational precautions to protect data subjects against data loss of, unauthorized access or other incidents. All data is stored in a secure environment inaccessible to the general public. InPress Porter Novelli makes every effort to protect data subject privacy and data.
InPress Porter Novelli transfers the personal data collected on its website to other countries when it needs to share it with In Press Group companies or clients. We use third-party services that have implemented appropriate data protection and privacy standards. InPress Porter Novelli is based in Brazil and the data it collects is regulated under Brazilian law.
As part of the In Press Group, InPress Porter Novelli has a Data Privacy Commitiee and a DPO - Data Privacy Officer who are responsible for InPress Porter Novelli ’s data protection and are capable of handling any issues involving company data protection.
Email us at lgpd@grupoinpress.com.br if you have any questions about this Notice or how your personal data is processed.
InPress Porter Novelli may updated this Privacy Notice to improve its services, offer users greater security and convenience and to improve your experience. Consequently, we recommend that you access this Notice from time to time to check for any changes.
This Privacy Notice takes effect in October 2021.
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